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Executive Assistant

We Are Hiring

Asst-Executive - Administration 005 - Full-Time, Day - St Thomas West Hospital - Nashville, TN

Schedule: primarily Monday - Friday; flexibility in hours will be needed 

The Executive Assistant is a key position within the administration of Saint Thomas Midtown and West Hospitals, supporting the President/CEO and other senior leaders. The position is strategically important to the administrative operations of Administration, serving as a conduit of knowledge, relationships, organization.

Seeking a highly energetic, effective and resourceful individual with exceptional communication skills and organizational ability. Strong candidates will have experience in managing complex schedules, working with senior leaders and projects involving change management. Ability to build and maintain relationships is a key priority, as well as representing the administration within the hospital and larger medical community. Candidates within health care experience are preferred. 

Why Join Ascension?

In Tennessee, Ascension’s Saint Thomas Health operates nine hospitals in addition to a comprehensive network of affiliated joint ventures, medical practices, clinics and rehabilitation facilities covering a 68-county area and employing more than 8,000 associates.  Across the state, Saint Thomas Health provides a wide variety of inpatient and outpatient services. The clinical programs and medical facilities are continuously updated to meet both the changing needs of the community and the challenges posed by innovations in technology.

Ascension is a faith-based healthcare organization dedicated to transformation through innovation across the continuum of care. As one of the leading non-profit and Catholic health systems in the U.S., Ascension is committed to delivering compassionate, personalized care to all, especially to those most in need. In FY2018, Ascension provided nearly $2 billion in care of persons living in poverty and other community benefit programs.

What You Will Do

As an Associate with Saint Thomas Health Svcs-TN, you will have the opportunity to provide administrative support for executives.

Responsibilities:

  • Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications as required.
  • Schedules and coordinates meetings, conferences, special events, appointments and travel arrangements.
  • Prepares, processes and edits financial or operational information, data and documents, including materials necessary for meetings, special projects and reports.
  • Attends meetings, keeps records of all proceedings and acts as custodian for all related documentation. Prepares and distributes subsequent correspondence as needed, and follows up on action items to ensure completion.
  • Prioritizes, receives, and screens visitors and telephone calls. Maintains assigned calendar(s).

What You Will Need

Education:

  • Diploma 
    • High school diploma or GED required

 

Equal Employment Opportunity

Saint Thomas Health Services complies with all applicable federal and state laws prohibiting discrimination in hiring or employment practices on the basis of citizenship, race, color, religion, gender, age, national and ethnic origin, disability, or veteran status.

No question or item on this application for employment is intended to secure information to be used for such discrimination.  Information obtained through this application will be used solely to determine qualifications and suitability for employment. This application will be valid for a period of 90 days from date of completion. 

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

E-Verify Statement

Saint Thomas Health participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

E-Verify (link to E-verify site) 

Job ID: 342658
Category: Administrative Support
Facility: TNNAS ST West Hospital
Ministry: Saint Thomas Health, TN
Location: Nashville, TN

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