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Assistant-Sr Executive

We Are Hiring

As an Assistant with St. Vincent's HealthCare-FL, you will have the opportunity to provide administrative support for ministry CEO or System Office executive.
Schedule: Monday-Friday 8:00am-4:30pm
  • Coordinates schedules, visitors, telephone calls, meetings, deadlines and presentations to ensure the executive office functions seamlessly. Maintains executive office calendar.
  • Oversees scheduling, catering, document preparation and distribution for meetings and conference calls for the Board of Director and Board committees.
  • Schedules and coordinates management meetings, conferences, special events, and travel arrangements.
  • Attends board and management meetings, maintains minutes of all proceedings and acts as custodian for all related documentation. Prepares and distributes subsequent correspondence as needed, and follows up on action items to ensure completion.
  • Prepares and coordinates the preparation of correspondence, reports, presentation materials and other written communications as required.
  • Monitors financial and budget information and prepares data for review.
  • May supervise administrative staff, including scheduling, recruitment, payroll, and staff relations. Provides input to performance management.
Minimum Qualifications:

Education: High school diploma or GED required

Work Experience: None required.
Preferred Qualifications:
  • Some college or appropriate business certification preferred
  • 8 years administrative support experience
  • 1 year senior-level executive experience

Why Join Ascension?

Ascension St. Vincent’s, based in Jacksonville, Florida, has served the people of Northeast Florida and Southeast Georgia since 1873. It is home to the largest cardiovascular program between Atlanta and Orlando. From its humble beginning to its current status as a regional healthcare system, Ascension St. Vincent's is widely recognized for delivering quality, compassionate care.

Ascension is a faith-based healthcare organization dedicated to transformation through innovation across the continuum of care. As one of the leading non-profit and Catholic health systems in the U.S., Ascension is committed to delivering compassionate, personalized care to all, especially to those most in need. In FY2018, Ascension provided nearly $2 billion in care of persons living in poverty and other community benefit programs.

Equal Employment Opportunity

St. Vincent's Healthcare (SVHC) will provide equal employment opportunities (EEO) to all associates and applicants for employment regardless of race, color, religion, national origin, gender, sexual orientation, gender identification or expression, age, disability, marital status, amnesty, genetic information, carrier status or any other legally protected status or status as a covered veteran in accordance with applicable federal, state and local laws.
Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

E-Verify Statement

To comply with federal regulations of the Immigration Reform and Control Act (IRCA), all employees are required to complete an Employment Eligibility Verification form (I-9).  This law applies to all hired individuals regardless of schedule and hours, including volunteers and students. 

St. Vincent's HealthCare participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.

E-Verify (link to E-verify site)

Job ID: 363841
Category: Administrative Support
Facility: FLJAC St Vincents Hlth System
Ministry: Ascension St. Vincent's, FL
Location: Jacksonville, FL

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