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Residency Program Coordinator

We Are Hiring

Residency Program Coordinator - Academic Surgery

Full-Time, Monday-Friday 8-4:30p

Occasional weekend/evening work required  

Clinical Ed Ctr at Brackenridg - Austin,TX

The Ideal Candidate will have atleast 2 years of experience in GME, excellent communication and interpersonal skills, experience in bookkeeping, accounting, knowledge in the following applications/websites: ERAS, NRMP, ACGME, WebADS, specialty boards, FREIDA, and GSuite, and a strong commitment to excellence. 

The Residency Program Coordinator will oversee and coordinate a variety of departmental academic and student programs, which may include budgeting and/or complex program or record keeping responsibilities under the direction of Senior Director for Academics.

Why Join Ascension?

Ascension Seton, based in Austin, Texas, is a faith-based non-profit healthcare system founded in 1902 by the Daughters of Charity. Called to be a sign of God’s unconditional love for all, Ascension Seton strives to expand access to high-quality, low-cost, person-centered care and services. Ascension Seton operates more than 100 clinical locations, including four teaching hospitals which serve as training sites for Dell Medical School at The University of Texas.

Ascension is a faith-based healthcare organization dedicated to transformation through innovation across the continuum of care. As one of the leading non-profit and Catholic health systems in the U.S., Ascension is committed to delivering compassionate, personalized care to all, especially to those most in need. In FY2018, Ascension provided nearly $2 billion in care of persons living in poverty and other community benefit programs.


What You Will Do

As an Associate with Seton Family of Hospitals-TX, you will have the opportunity to

Organizes and coordinates activities and flow of work for the physician residency program.


  • Oversees day-to-day operations of the program
  • Provides administrative support for program director, associate program director and resident
  • Administrator for program committees (residency committee, clinical competency committee, etc.)
  • Updates program policies as needed and as GME office policies change
  • Assists residents with program policies and procedures
  • Updates competency-based rotation goals and objectives and distributes to residents and faculty annually
  • Assists with producing and distributing manuals/handbooks for residents
  • Assists with producing and distributing annual rotation schedule
  • Assists with producing and distributing resident on-call schedules
  • Assists with producing and distributing didactic conference schedule
  • Coordinates program wide events such as graduation
  • Maintains files on current and alumni residents
  • Executes program letter of agreement (PLA) between the program and each participating site
  •  Coordinates and proctors annual specialty in-service examination
  • Maintains residents’ scholarly activity data for GME office and ACGME annual update
  • Communicates directly with specialty board, specialty societies and other organizations 
  • Works with the GME office to ensure resident compliance with medical and controlled substance licenses, DEA number, BLS/ACLS/PALS, USMLE, TB test, flu shot, N95 respirator mask fitting, and computer training requirements 
  • Performs administrative functions including scheduling rotations, attending meetings, composing and distributing meeting minutes, and scheduling lectures/classes, evaluations and meetings for residents and faculty.

What You Will Need


  • Diploma 
    • High school diploma or GED required

Work Experience:

  • None required.
  • 2 years experience in GME

Equal Employment Opportunity

Seton Healthcare Family is an equal employment opportunity / Affirmative Action employer and complies with all applicable federal, state and local equal employment regulations and laws. It is the policy of the Seton Healthcare Family to afford equal employment opportunities to all employees and prospective employees without regard to their race, color, ancestry, religion, sex, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, gender identity or expression, or any other characteristic or status that is protected by federal, state, or local laws. This policy applies to all personnel actions, such as hiring, promotion, transfer, demotion, termination, layoff and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws.

Affirmative Action goes beyond the concept of equal employment opportunity. Affirmative Action policies and programs are required to overcome the present effects of past discrimination and to achieve equal employment opportunity for members of groups that are or have been formerly under-represented. Affirmative Action policies and programs are tools whereby additional efforts are made to recruit, employ and promote qualified members of formerly excluded groups, even if that exclusion cannot be traced to particular discriminatory actions. Through specific and result-oriented activities, Seton Healthcare Family’s goals are to ensure that every person is given full consideration through equal employment opportunity policies and practices and to achieve a representative workforce through its affirmative action efforts.
It is further the policy of the Seton Healthcare Family to encourage vendors, contractors, affiliate institutions and others doing business with the Seton Healthcare Family to observe the principles of Equal Employment Opportunity and Affirmative Action.

Seton Healthcare Family is an EEO/AA employer: M/F/Disabled/Vet.

For further information regarding your EEO rights, click on the following link to the “EEO is the Law” poster:

EEO is the Law Poster Supplement

Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

Job ID: 370745
Category: Physician Support
Facility: TXAUS AcademicMedicalEducation
Ministry: Ascension Seton, TX
Location: Austin, TX

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